Use the free planning worksheet
Download the editable CSV worksheet above and open it in your spreadsheet application. It contains blank project rows with the fields used in this resource. Fill in confirmed information, leave unresolved decisions marked for review, and keep the completed worksheet with your project brief. The examples below explain the checks to make before you request pricing.
Look beyond the bed when assigning each surface a job. The Florida luggage-and-belongings plan separates storage surfaces, while the New Jersey desk-and-bed layout keeps the work area useful without crowding the sleeping space.
Choose the package around the actual room
Start with a measured room and the bed assembly you will use. Record the mattress and base dimensions, finished bed height, wall width, nearby doors and any fixed equipment. A product called king or queen does not define its overall panel width, mounting location or relationship to bedside furniture.
Use the room furniture planner to outline your room types and scope, then verify each bedside arrangement with actual dimensions. Photograph existing rooms from the entrance and directly toward the bed wall so exceptions are visible.
Compare three common purchasing arrangements
| Arrangement | Useful when | Confirm before selection |
|---|---|---|
| Separate headboard and freestanding nightstands | You need independent replacement choices | Combined width, bed-height relationship and cord routes |
| Wall-mounted headboard with separate floating nightstands | You want a coordinated wall composition | Mounting locations, wall support and installer scope |
| Integrated bed-wall assembly | You want panels and bedside units ordered together | Assembly dimensions, included components and access for maintenance |
None is automatically the best choice for every hotel. Compare each against the rooms you have, who maintains them and what you intend to retain during future replacements. Ask to see the actual assembly drawing, not only a styled product image.
Measure the relationships that a product name misses
- Overall wall length available after doors, returns and fixed equipment.
- Bed and mattress position measured from a consistent reference point.
- Finished mattress height and proposed bedside surface height.
- Headboard width, projection and mounting elevation.
- Nightstand width, depth, drawers and door-opening clearance.
- Outlet, switch, telephone and light positions.
- Skirting, wall trim and existing fixing locations.
Do not use this list as a generic accessibility layout. Where a room has specific access requirements, have the responsible project professional check the actual arrangement. A smaller nightstand or a shifted bed can affect more than the visual symmetry of the wall.
Clarify mounting and electrical responsibilities
Ask who provides the mounting hardware, verifies the supporting wall, fixes each component and handles any required electrical work. Specify whether lights and power modules are included, supplied separately or retained. Agree how cables and replaceable parts remain accessible after installation.
Manufacturer instructions must match the exact product. For example, Klem’s installation library separates headboards, wall assemblies and cleat instructions by product program. Use the applicable drawings and instructions rather than assuming one generic mounting method suits every headboard.
Write a bedside package schedule
Illustrative example: 12 king rooms could use 12 king headboards and 24 freestanding nightstands. Eight double-queen rooms could use 16 queen headboards and eight central nightstands. That produces 28 headboards and 32 nightstands, provided the room layouts actually use those configurations.
If you choose combined wall assemblies, rewrite the purchase units rather than ordering both a complete assembly and its included parts. Record the item code, room type, quantity, finish, dimensions and whether left- and right-hand versions differ. Split retained nightstands from new ones so a partial replacement does not become an accidental full-room order.
Review a representative room before the full release
Where practical, review the proposed package in a representative room before releasing every room. Confirm the arrangement from a guest’s viewpoint and with housekeeping and maintenance staff. Check usable bedside space, drawers, cleaning access, visible cable routes and service access.
Record any changes in the approved drawing and item schedule. A verbal change during a mock-up review is easy to lose when purchasing starts. For retained furniture, compare a physical finish sample against an actual piece; photographs and finish names alone are a weak basis for matching.
Tell us what your hotel needs
Use the hotel furniture inquiry form with your property location, number of king and double rooms, items to replace and target timing. Mention whether you need headboards only, nightstands only or a complete bedside package.
Include the pieces you will retain, any available dimensions and whether drawings or brand requirements are already established. That gives the inquiry a practical starting point and helps identify the missing decisions before you compare furniture options.
Common questions
Can I replace headboards without replacing nightstands?
Often the scope can be limited to headboards, but check finish coordination, bed position, mounting, lights and power access. Record exactly which existing pieces remain.
Does a king headboard always fit a king room?
The label alone is insufficient. Verify the product’s overall dimensions and fixing layout against the actual bed, wall, nightstands and fixed room features.
Let’s work through your hotel furniture project
Tell us what you are replacing, the room count, location and timing. Include specifications already decided and the choices you still need to resolve.
Discuss your hotel furniture