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Companion form to Snagging the Delivery. The receipt you sign is a legal document. Count before anything; note every exception on the receipt at the moment of delivery; photograph like it's evidence. If full inspection is impossible in the driver's window, the receipt is annotated "subject to inspection — possible concealed damage" plus all visible exceptions.
Before the truck
- PO, approved finish/fabric selections, and sample-room reference at the dock
- Staging area blocked: space, light, protected floor
- Count owner and inspection owner named; refusal authority confirmed
- Claim windows read and written on the receiving folder Carrier concealed-damage window; vendor defect-notice window
- Camera charged; scale object on hand
At the truck
- Photograph the load as opened, before unloading
- Carton count against BOL, line by line Shortages noted on receipt before signing
- Every carton exterior inspected Crush, puncture, re-tape, moisture, tip indicator
- Every exterior wound noted on the delivery receipt and photographed
- Receipt signed only as annotated Never clean for a dirty delivery
Uncrating — every piece or defined sample
- Finish and fabric checked against approved reference in honest light
- Dimensions spot-checked against spec
- Joints and chairs inspected and tested only by the approved acceptance method; no improvised body-weight loading
- Drawers run to stops; doors aligned; hardware complete and tight
- Flashlight raked across every top and front
- Repeated defect found in sample? Sample becomes 100% inspection of that line
- Each problem classified: FREIGHT (carrier claim) or DEFECT (vendor) Undamaged carton cannot produce freight damage
Soft goods lines
- Quantities verified by line, not by pallet
- Sample cartons opened: pattern, color lot, dimensions, required labeling
- Dye lots compared across cartons
- Drapery panels hung, not just unfolded Length and header checked on a window
Paperwork & disposition
- Exception list written: item, qty, problem, parent, photo ref, remedy, date
- Refused pieces tagged, photographed, and quarantined Nothing refused drifts upstairs
- Carrier claim filed inside its window
- Vendor notice sent inside its window
- Holdback/retainage tied to punch-list completion, if terms allow
- Photos and documents filed to the project folder They are part of the asset file